This posts is a commentary that expands on, adds to, and slightly disagrees with a great post from Patrick Benson from Gnome Stew: GM means “General Manager”.
The Game Master handles a lot of boring stuff non-game related tasks
Patrick makes a good point: the game master has a lot of responsability between games. Since these tasks can make or break a game I chose to expand on his ideas about approaching and handling these tasks.
Getting the Band Back Together
Although there are great planning tools like Google Calendar and e-mail, the single best way to get everyone back together is to talk to everyone. Multiple times.
Just keep calling your players. Find a date that seems to work with everyone and make sure you talk to everyone in person or on the phone. Make another round of calls one week before the game, or even 2 weeks in advance if you play once a month. Talk to everyone again a few days before the session. And make a last round of calls the day before the game.
Lots of work? Yes. But it sure beats one player forgetting about the game in 2 weeks and telling his boss he can work overtime.
How to leverage your players’ enthusiasm?
- Build hype. When you talk to a player don’t just mention the date and time of the game. Give a preview. Whet their appetite. Even if you haven’t prepared anything just come up with random stuff that you think the player will like (and make sure you add it to your game when you sit down to prepare).
- Prepare your games as early as you can. Create a self-sustaining chain reaction. I don’t know about you but I’m usually pumped after a game (which usually ends in a cliffhanger) and my brain is warmed up. If I sit down the same day or the next to prepare the following game I spend a lot less energy. I save energy AND I am legitimately pumped about what will/could happen in the next session. This enthusiasm will show when you talk to your players.
As a GM you really can’t rely on electronic tools and your players’ memory to schedule a game. They help but only slightly.
Think about what your players will forget
My favorite preemptive solution to players (and myself) forgetting their gaming gear – or their character sheet! – is to invest a little time and/or money into neat binders. I once offered a binder with plastic sheet protectors and pockets in it to each player. Each binder came complete with pencil, eraser, dice, and they just had to slip their character sheet and miniature in there.
Everything’s been good ever since.
Players pay for pizza
That’s not really managing the game, but make sure you let the players know in advance!
Have fun and go read Patrick’s article for great general manager tips if you haven’t done so yet.